Zoho Workplace

Zoho Workplace is a suite of online collaboration and productivity applications specially designed for the business market, whatever its size.

It is subdivided into three main areas.

Organization

In the area of the company's internal organization, the Zoho Mail, Zoho Calendar e Zoho Tasks form an integrated and powerful solution for managing communication, time and productivity.

O Zoho Mail offers a professional, secure and reliable email service that integrates perfectly with the Zoho Calendarallowing you to easily schedule meetings and events directly from your inbox.

O Zoho Calendar makes it easier to coordinate schedules and manage appointments, with features for sharing and synchronizing events in different time zones.

Complementing these tools, the Zoho Tasks allows for the efficient organization of individual or team tasks, with assignment functionalities, deadline setting and automatic reminders, ensuring that projects are completed on time.

Together, these tools offer a cohesive work environment, optimized for collaboration and time management, all within the Zoho ecosystem.

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Professional Email with Zoho Mail

Intuitive interface: Clean, easy-to-navigate user interface with customizable options to improve productivity.
Zoho integration: It integrates perfectly with other Zoho tools, such as Zoho CRM, Zoho Projects, Zoho Docs, among others.
Security and privacy: It offers end-to-end encryption, two-factor authentication (2FA) and configurable security policies to protect user data.
Customizable filters and rules: Advanced options for creating filters and rules that automate email organization.
Offline access: Possibility of accessing emails offline, with automatic synchronization when the connection is re-established.
Mobile Applications: Availability of mobile applications for iOS and Android, allowing access to email anywhere.
Virtual Assistant: Integration with Zia, Zoho's virtual assistant, to help with tasks and email prioritization.

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Calendar and appointments with Zoho Calendar

Sharing: It allows you to share calendars with colleagues or teams, with customizable permissions, making it easier to coordinate schedules and events between team members.
Notifications and Reminders: It offers configurable reminders by email or push notification, ensuring that you are always up to date and never miss an important appointment.
Multiple time zone support: It manages events and meetings in different time zones, making it ideal for teams operating globally.
Integration with other calendars: It supports synchronization with other calendar services, such as Google Calendar and Microsoft Outlook, allowing you to manage all your appointments in one place.

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Task Management with Zoho Tasks

Customizable task managementAllows the creation and management of tasks in detail, including the definition of priorities, deadlines and categories, helping to organize and prioritize work efficiently.
Assigning TasksIt facilitates the distribution of tasks among team members, allowing each person to know exactly what they need to do and by when, promoting better collaboration.
Definition of DependenciesIt offers the ability to define dependencies between tasks, ensuring that certain activities are completed before others can begin, which is essential for planning complex projects.
Notifications and RemindersIncludes automatic alerts and reminders to help you stay focused on the most urgent tasks and avoid forgetting important deadlines.
Productivity reportsGenerates detailed reports on the progress of tasks, allowing a clear view of individual and team productivity, facilitating adjustments to work strategies.

Productivity

Zoho Workplace's productivity area covers all your needs for creating, editing and sharing documents, spreadsheets and presentations, all supported by cloud storage.

This suite offers powerful and intuitive tools designed to increase work efficiency, enabling the creation of detailed text documents, the analysis and manipulation of data in spreadsheets, and the creation of impactful visual presentations.

With advanced features such as real-time collaboration, task automation and version history, the suite facilitates teamwork and project management.

The cloud storage space ensures that all documents, sheets and presentations are always accessible and secure, providing a fluid and integrated work experience, regardless of the device used.

All documents, spreadsheets and presentations produced in Zoho are compatible with Microsoft Word, Excel and Powerpoint respectively.

In addition, it is highly customizable and adaptable to different workflows, offering grammar and spelling check tools, dynamic graphs and tables, and the possibility of creating macros to automate repetitive tasks.

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Text editing with Zoho Writer

Advanced Text Editor: feature-rich text editing platform, allowing you to create professional documents with advanced formatting tools, such as paragraph styles, custom fonts, tables, and the insertion of images and graphics.
Real-time collaborationThe new version of the tool: allows several users to work simultaneously on the same document, with the ability to add comments, suggest edits, and view changes in real time, promoting effective and dynamic collaboration.
Offline editing and automatic synchronizationallows users to work on documents offline, automatically synchronizing changes when the internet connection is re-established, ensuring that work is never interrupted.
Version HistoryThe version history feature allows you to keep track of all the changes made to the document over time, restore previous versions, and keep a detailed record of edits, essential for accurate content management.
Automation and Verification ToolsThe new version: includes automation tools that make it easier to create standardized documents, such as reusable templates and automatic data filling. It also offers grammar and spelling checkers, helping to ensure the accuracy and quality of the final text.

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Spreadsheets with Zoho Sheets

Advanced Spreadsheet FunctionalitiesThe new version of the software : offers a wide range of functions and formulas, from the most basic to the most advanced, such as statistical, logical and financial functions. These tools allow you to analyze and manipulate data efficiently and accurately.
Real-time collaborationThis allows several users to work simultaneously on the same spreadsheet, with the possibility of commenting, editing and viewing changes in real time.
Data Visualization with Graphs and Pivot TablesIncludes tools for creating a variety of graphs and pivot tables, making it easier to visualize and interpret complex data.
Task Automation and MacrosMacros: allows the automation of repetitive tasks through macros, which can be recorded and executed to simplify processes and optimize workflow.
Data Validation and Error Control: offers data validation tools to ensure the accuracy of entries and prevent errors. These tools allow you to define specific rules for cells, helping to maintain data integrity throughout the document.

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Presentations with Zoho Show

Creating Professional PresentationsThe new "SlideShare": allows you to create high-quality visual presentations with a wide range of design tools, including themes, pre-defined layouts and the possibility of fully customizing the slides to suit each user's needs.
Real-time Collaborative EditingThe new version: facilitates collaboration by allowing several people to edit and comment on a presentation simultaneously, promoting a faster and more efficient creation process without the need to send multiple versions of the file.
Smooth animations and transitionsThe new "slide show": offers a wide range of animation effects and transitions between slides, allowing you to create dynamic and engaging presentations that keep your audience's attention.
Remote Presentation ModeWith the remote presentation feature, you can present your slides to an audience anywhere in the world, without the need to be physically present, providing flexibility in remote presentations.
File Import and ExportThe new presentation format : allows you to import and export presentations in a variety of popular formats, ensuring compatibility and ease of sharing or reusing content created elsewhere. software.

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File management in Zoho Workdrive

Secure Cloud Storage: offers a robust solution for storing and organizing files in the cloud, ensuring that data is always accessible, secure and protected with advanced encryption and strict security policies.
Team collaborationThe new version of the new version : allows teams to work together on shared files, with the possibility of editing documents in real time, leaving comments and managing access permissions, facilitating fluid and effective collaboration.
File and Folder Managementoffers an intuitive interface for organizing and managing files and folders, with features such as tagging, advanced search, and version control, which allow for efficient and organized document management.
Access control and permissionsThis allows you to define detailed access levels for each user or group, ensuring that only authorized people can view, edit or share specific files, reinforcing the security and confidentiality of information.
Multi-device synchronizationfiles are automatically synchronized on all devices, ensuring that teams have access to the latest versions of documents, regardless of the location or device used.

Communication

With tools that facilitate instant messaging, videoconferencing and the creation of internal social networks, this set of applications allows teams to stay connected and organized in real time, regardless of their location.

Instant communication through messaging, audio and video calls, and file sharing makes collaboration fluid and efficient.

The ability to hold online meetings and webinars with screen sharing and recording ensures that teams can stay aligned and coordinated, even in remote environments.

At the same time, the creation of internal groups and forums encourages the exchange of ideas, the sharing of resources and project management, all centralized in a secure and accessible space.

It aims to simplify workflow and promote more agile and effective communication, allowing companies to improve their organization, collaboration and overall productivity.

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Instant messaging with Zoho Cliq

Instant Messaging and Group Chatsinstant messaging: enables fast and effective communication via instant messaging, both in one-to-one conversations and in group chats. This feature facilitates continuous collaboration and keeps teams connected in real time.
Organizational ChannelsThe new channel: offers the creation of thematic channels where teams can discuss specific projects, share ideas and collaborate in an organized way. The channels allow communication to be centralized by topic, making information management more efficient.
Audio and Video CallsIn addition to messaging, it allows you to make audio and video calls directly on the platform, facilitating quick meetings and more detailed discussions without the need to schedule formal meetings.
Automation and Integrated BotsThis includes the possibility of integrating bots and automating repetitive tasks such as reminders, status updates and notifications, helping to optimize workflow and reduce the need for manual interventions.
Integration with workflowsThe new "chat" interface: allows users to integrate workflows directly into the chat, enabling tasks to be carried out, files to be shared and projects to be managed without leaving the communication interface.

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Online meetings with Zoho Meetings

High Quality Video Conferences and WebinarsVideo conferencing and webinars can be held with high quality audio and video, providing a clear and uninterrupted experience for all participants, regardless of location.
Interactive Collaboration ToolsDuring meetings, users can share screens, exchange messages via chat, and use digital whiteboards to take notes in real time, facilitating collaboration and efficient communication between all meeting members.
Scheduling and Personalized InvitationsThe platform allows you to schedule meetings with ease, including customizing invitations, automatically sending reminders and managing participants, ensuring that all the details of the meeting are coordinated effectively.
Recording and storing meetingsoffers the functionality to record meetings and webinars, allowing users to revisit the sessions or share them with those who were unable to attend. The recordings are stored securely, accessible for later viewing.
Advanced security and privacyThe platform prioritizes meeting security, offering end-to-end encryption, password protection and access control, ensuring that meetings and webinars are held in a secure and confidential environment.

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The internal social network with Zoho Connect

Corporate Social NetworkThis creates a space where team members can interact, share ideas and discuss projects in real time, promoting more open and collaborative communication within the company.
Groups and ForumsThe new "Forum": allows the creation of discussion groups and forums for different teams or projects, facilitating the exchange of information in an organized way and allowing conversations to be easily accessible to all members involved.
Task and Project Managementtask management tools, allowing teams to monitor project progress, assign responsibilities and set deadlines directly on the platform, centralizing collaborative work.
File and Resource SharingThrough Zoho Connect, users can share files and other resources with the team, ensuring that everyone has access to the information and documents needed to complete tasks and projects.
Ideas and announcements boardThe company offers a dedicated space to share new ideas, suggestions and important company announcements, creating an environment that encourages innovation and keeps all employees informed of relevant updates and changes.